Student Registration Week
Music students attending McNally Smith College of Music must pre-register each semester for their next semester’s classes. Pre-registration is done during Student Advisement Week with the students’ Department Head or Advisor. Student Advisement Week happens approximately 10 days after the mid-semester break.

Extra copies of the semester calendar are available at the front desk of the college or, for a list of important calendar dates, call the Enrolled Student Information Line at 651-291-0177, option #7, or 1-800-594-9500, option #7.

Add/Drop Period and Student-Initiated Schedule Changes
After the start of the semester students may add or drop classes without penalty during the Add/Drop period. The Add/Drop period lasts 10 class days after the start of the semester. After the Add/Drop period, students must submit a Student-Initiated Schedule Change form and turn it in to the Office of the Registrar.

Class Schedules
New students’ schedules are distributed at the beginning of each semester during Orientation. All students will receive a letter in the mail with the time and date of their Orientation from the Admissions Office. Returning students who miss their Orientation can access their schedules through the McNally Smith Student Portal. For Student Portal login information, students can contact the Information Technology (IT) Department.

Verification of Enrollment
The Office of the Registrar can provide verification of your enrollment at McNally Smith College of Music, as well as other information, such as G.P.A, graduation date, majors, full-time status, etc.

Verification requests must be made in writing, because we need your signature to release your records. If you are currently enrolled, your parent’s signature is acceptable.

Fill out the online form (pdf) or pick up the form from the Office of the Registrar. Students normally request us to write a letter, or give us a form to fill out. Requests usually take 2-5 business days to process. You may also fax a signed request to us at 651-291-0366. PDF files require the Adobe Acrobat Reader. Get it now.

Once the Verification request has been processed the letter is either mailed or picked up by the student. At this time we do not offer faxing.

Third party inquiries about current or former student status must be made in writing and faxed to: 651-291-0366, attention Office of the Registrar.

New Degree / Change of Degree Form
The New Degree / Change of Degree Form (pdf) is for students requesting a change in the degree in which they are registered or those who want to add an additional degree program or minor to their studies at McNally Smith College of Music. Students requesting a change must receive approval and signatures on the form from the Department Head of the new program and that of the current program. Submit all completed forms to the Office of the Registrar for processing.

Attendance
Perfect attendance is expected of all students, but it is also understood that absences of a serious nature sometimes occur (e.g. contagious illness, death in the family, accidents, or other similar emergencies). Regardless, missing class for any reason is considered an absence. The Attendance Policy is enforced schoolwide and requires students to attend a minimum of 85% of the class hours for a given course. In addition, tardiness and early departure from class are unacceptable. Students arriving 15 minutes late or leaving 15 minutes early are considered absent. Students who exceed the maximum percentage of absences may be withdrawn by the instructor, or they will receive an ‘F’ for the class. Whenever a student is absent, it is the student’s responsibility to meet with each instructor to discuss making up the work missed. The provision of makeup work is at the discretion of the instructor who will decide if such makeup work is necessary and set the guidelines for completing the work.

Leave of Absence
Students who need to be gone from school for military, medical, personal, or professional reasons of a short duration may petition the school for a leave of absence. Such petitions are submitted to the Academic Appeals Board for review. Upon approval, it is the student’s responsibility to review and complete any material covered during the absence. In extenuating cases (such as a family crisis or long-term medical situation), a leave of absence may be granted through the end of the semester and ‘Student’ status will continue until the following semester. The student would be expected to retake the same or similar coursework during the make-up term. Long-term leaves will have a limit of 180 days and may be granted only once.

Graduation Application
It is recommended that the semester before the semester in which a student intend to graduate that a degree audit is requested from the Registrar Office. The Graduation Application is then due the semester in which a student intends to graduate, and must include the signature of the Department Head.

Grading Scale and Pass/Fail
Students may choose between normal grading status (receiving a letter grade) and Pass/Fail on a limited basis with the following restrictions. Within the first 10 class days of the semester, the Registrar must receive a Pass/Fail Grading Option Form signed by: the student’s advisor, the Chair/Department Head offering the course, and the instructor of the course. After the required paperwork has been filed, the Registrar will inform the instructors as to who is enrolled on a Pass/Fail basis. No more than 10% of the total credits can be designated Pass/Fail towards any individual program. Students may take no more than one course Pass/Fail in any semester. Freshmen cannot take courses on a Pass/Fail basis. The instructor will assign a passing letter grade “P” (C- or above) or “F” (D or below) to the course. “P” is not calculated into the cumulative average, but an “F” is entered as a 0.0 credit and does affect the grade point average.

Withdrawal Form
This form is to be completed by a student wanting to officially withdraw from all classes for the current semester. Download here (pdf).

The following describes the Standards of Progress as listed in the McNally Smith College of Music Course Catalog.

W = Withdraw

P = Passed

I = Incomplete/Course Requirements not completed

NG = No grade submitted as of indication date

T = Transfer Credit

TO = Test Out Credit

Office of the Registrar
1st Floor Administration area
19 Exchange Street East
Saint Paul, MN 55101

651-291-0177 (ext 2132)
651-291-0366 (fax)
Email

Prospective students: Please email or call 800-594-9500 for Admissions information.