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Registrar

Student Registration Week
Students attending McNally Smith College of Music must pre-register each semester for their next semester’s classes. Registration for future semesters begins approximately 10 days after the mid-semester break.

Add/Drop Period and Student-Initiated Schedule Changes
After the start of the semester students may add or drop classes without penalty during the Add/Drop period. Students can add courses in the first five school days, and can drop courses in the first ten school days after the start of the semester. After the Add/Drop period, students must submit a Student Initiated Schedule Change Form and it will then be processed by the Office of the Registrar.

Class Schedules
New students’ schedules are distributed at the beginning of each semester during Orientation. All students will receive a letter in the mail with the time and date of their Orientation from the Admissions Office. Returning students who miss their Orientation can access their schedules through the McNally Smith Student Portal. For Student Portal login information, students can contact the Information Technology (IT) Department.

Verification of Enrollment
The Office of the Registrar can provide verification of your enrollment at McNally Smith College of Music, as well as other information, such as G.P.A, graduation date, majors, full-time status, etc.

Verification requests must be made by the student, because we need to verify your personal information to release any records. Fill out the online Verification of Enrollment form, which gets sent to the Registrar’s Office, and usually takes two (2) business days to process. Once the Verification request has been processed the letter is either mailed, faxed, or picked up by the student.

Third party inquiries about current or former student status must be made in writing and faxed to: 651-291-0366, attention Office of the Registrar.

New Degree / Change of Degree Form
The New Degree / Change of Degree Form (pdf) is for students requesting a change in the degree in which they are enrolled or those who want to add an additional degree program or minor to their studies at McNally Smith College of Music. Students requesting a change must receive approval and signatures on the form from the Department Head of the new program and that of the current program. Submit all completed forms to the Office of the Registrar for processing.

Attendance
Perfect attendance is expected of all students, but it is also understood that absences of a serious nature sometimes occur (e.g. contagious illness, death in the family, accidents, or other similar emergencies). Regardless, missing class for any reason is considered an absence. The Attendance Policy is enforced schoolwide and requires students to attend a minimum of 85% of the class hours for a given course. In addition, tardiness and early departure from class are unacceptable. Students arriving 15 minutes late or leaving 15 minutes early are considered absent. Students who exceed the maximum percentage of absences may be withdrawn by the instructor, which, depending on the time of the semester, could result in an ‘F’ for the class. Whenever a student is absent, it is the student’s responsibility to meet with each instructor to discuss making up the work missed. The provision of makeup work is at the discretion of the instructor who will decide if such makeup work is necessary and set the guidelines for completing the work.

Leave of Absence
Students who need to be gone from school for military, medical, personal, or professional reasons of a short duration may petition the school for a leave of absence. Such petitions are submitted to the Academic Appeals Board for review. Upon approval, it is the student’s responsibility to review and complete any material covered during the absence. In extenuating cases (such as a family crisis or long-term medical situation), a leave of absence may be granted through the end of the semester and ‘Student’ status will continue until the following semester. The student would be expected to retake the same or similar coursework during the make-up term. Long-term leaves will have a limit of 180 days and may be granted only once.

Graduation Application
It is recommended that a degree audit is requested from the Academic Advising Office at least two semesters before the student intends to graduate. The Graduation Application is also due the semester before the semester in which a student intends to graduate, and must include the signature of the Department Head.

Grading Scale and Pass/Fail
Students may choose between normal grading status (receiving a letter grade) and Pass/Fail on a limited basis with the following restrictions. Within the first 10 class days of the semester, the Registrar must receive a written request signed by: the student’s advisor, the Chair/Department Head offering the course, and the instructor of the course. After the required paperwork has been filed, the Registrar will inform the instructors as to who is enrolled on a Pass/Fail basis. No more than 10% of the total credits can be designated Pass/Fail towards any individual program. Students may take no more than one course Pass/Fail in any semester. Freshmen cannot take courses on a Pass/Fail basis. The instructor will assign a passing letter grade “P” (C- or above) or “F” (D+ or below) to the course. “P” is not calculated into the cumulative average, but an “F” is entered as a 0.0 credit and does affect the grade point average.

Withdrawal Form
This online form is to be completed by students who wish to withdraw from the school completely, either immediately or after the current semester is finished. This applies to students wishing to take a single semester off as well (either Fall or Spring – this is not needed if you are taking Summer semester off).

The following describes the Standards of Progress as listed in the McNally Smith College of Music Course Catalog.

Letter Grade Percentile Equivalent Numerical Equivalent
A 93-100 4.00
A- 90-92 3.70
B+ 87-89 3.30
B 83-86 3.00
B- 80-82 2.70
C+ 77-79 2.30
C 73-76 2.00
C- 70-72 1.70
D+ 67-69 1.30
D 63-66 1.00
D- 60-62 0.70
F 00-59 0.00

W = Withdraw

WL = Withdraw due to Leave of Absence

P = Passed

I = Incomplete/Course Requirements not completed

IPF = Incomplete/Course Requirements not completed, Pass/Fail course

NG = No grade submitted as of indication date

TR = Transfer Credit

TO = Test Out Credit

Office of the Registrar
1st Floor Administration area
19 Exchange Street East
Saint Paul, MN 55101

651-291-0177 (ext 3441)
651-291-0366 (fax)
Email

Prospective students: Please email or call 800-594-9500 for Admissions information.